Video Conferencing Finance

Q: How is this different from the Conference Room Equipment page?

This page focuses on smaller-scale video conferencing hardware, typically for huddle rooms and standard meeting rooms fitted out in volume across an office, while the Conference Room Equipment page covers larger, higher-specification boardroom installations. Both are financed the same way; if you're equipping several smaller rooms at once, this page's pricing and examples will be the closer match. If your project mixes both, for example several huddle rooms and one larger boardroom, it's usually simplest to finance the whole rollout together on one agreement.

Q: Can I finance video conferencing equipment for several rooms on one agreement?

Yes, and this is the most common approach when a business is fitting out multiple huddle rooms or meeting rooms at once, since it keeps the specification consistent and results in a single monthly payment rather than several smaller agreements. Just make sure the supplier's quote breaks the cost down by room so you can see what's included at each location.

Q: Does the finance cover the Teams Rooms or Zoom Rooms subscription per room?

No, the camera, speakerphone and scheduling panel hardware can be financed, but the platform subscription that most rooms need to run Teams Rooms, Zoom Rooms or a similar managed room experience is billed annually per room by Microsoft, Zoom or the relevant provider, and is a running cost outside the finance agreement. Check whether your chosen hardware even requires a paid room licence, since some lower-cost huddle room kits are designed to work without one for smaller, less formal spaces.

Q: Is a shorter operating lease worth it for basic huddle room kit?

For a business equipping many smaller rooms, an operating lease can make sense simply for predictability, keeping monthly costs level and off the balance sheet as the fleet grows. For a smaller office with only one or two rooms and no plans to expand soon, the difference between lease types is less significant given the modest overall spend, and hire purchase can work out just as well.

Q: How quickly can video conferencing finance be approved?

Most applications are approved within 24 hours, and video conferencing purchases under £30,000 are often approved the same day, provided the business has a clean credit history and the supplier's quote is straightforward to review. Larger orders, multi-site rollouts, or purchases bundled with other equipment on the same agreement can take a little longer, since the lender needs to review the full specification and how the purchase fits with what the business already has in place.

Spread the cost of video conferencing equipment from £600 to £40,000+ with flexible finance options: HP, lease or refinance.

Can you finance a video conferencing?

Yes, video conferencings are financed as a standard asset purchase, usually on hire purchase or a lease, with the machine itself acting as the security. UK prices typically run £600 to £40,000, and most deals are written over 24–36 months with a deposit of around 10–20%. Decisions typically take 24 hours. Used machines are financeable too, usually with a shorter term.

Typical Cost

£600 – £40k

Approval Speed

24 hours

Same-day for < £30k

Rates From

5.8% APR

What would a video conferencing cost per month?

Video Conferencing price (ex VAT) £8,000

Deposit 10%

Agreement term 60 months

Annual interest rate 9%

Balloon payment £0

Your estimate

Indicative only. Not a quote and not an offer of finance.

Pre-filled with a typical video conferencing price. Indicative only, not a quote.

Finance options

Hire Purchase (HP)

Rate: From 6.1% APR
Term: 24–36 months
Deposit: 10–20%
Ownership: Yours at the end
Best for: A small office standardising a handful of rooms it plans to keep unchanged

Finance Lease

Rate: From 5.8% APR
Term: 24–36 months
Deposit: None required
Ownership: Return or buy (balloon payment)
Best for: Deducting the hardware payment against profit separately from the room licence subscription

Operating Lease

Rate: From 6.6% APR
Term: 24–36 months
Deposit: None required
Ownership: Return at end
Best for: Multi-site businesses refreshing video hardware across offices on the same cycle

Representative example

On a purchase price of £8,000: a 10% deposit of £800, then 48 monthly payments of £169 at 5.9% APR representative (fixed). Total amount payable £8,912, including the deposit. The rate you are offered depends on your business and the asset.

Machine or specification	Guide price	Type
USB Conference Camera & Speakerphone Bar	£600 – £1,800 per room	Huddle Room Kit
Poly Studio/Cisco Room Bar	£1,800 – £5,000 per room	Small Meeting Room System
Multi-Room Fleet Deployment (x8 rooms)	£10,000 – £28,000	Multi-Site Rollout
Room Scheduling Panel (per room)	£300 – £900 per room	Booking Display

Tax benefits

Cameras, speakerphones and scheduling panels qualify for the Annual Investment Allowance, so a purchase or HP agreement can be deducted against taxable profit in the year of purchase, and lease payments are deductible in full as they are paid. The Teams Rooms, Zoom Rooms or equivalent platform subscription each room needs to function is a running cost billed separately and is not covered by the equipment finance agreement.

Bad credit?

Some specialist lenders consider businesses with imperfect credit histories. You may need a larger deposit or personal guarantee, but options may be available. Fundably may use a soft credit check for matching, which does not affect your credit score. A hard check may happen if you choose to proceed with a lender.

Frequently asked questions

How is this different from the Conference Room Equipment page?

This page focuses on smaller-scale video conferencing hardware, typically for huddle rooms and standard meeting rooms fitted out in volume across an office, while the Conference Room Equipment page covers larger, higher-specification boardroom installations. Both are financed the same way; if you're equipping several smaller rooms at once, this page's pricing and examples will be the closer match. If your project mixes both, for example several huddle rooms and one larger boardroom, it's usually simplest to finance the whole rollout together on one agreement.

Can I finance video conferencing equipment for several rooms on one agreement?

Yes, and this is the most common approach when a business is fitting out multiple huddle rooms or meeting rooms at once, since it keeps the specification consistent and results in a single monthly payment rather than several smaller agreements. Just make sure the supplier's quote breaks the cost down by room so you can see what's included at each location.

Does the finance cover the Teams Rooms or Zoom Rooms subscription per room?

No, the camera, speakerphone and scheduling panel hardware can be financed, but the platform subscription that most rooms need to run Teams Rooms, Zoom Rooms or a similar managed room experience is billed annually per room by Microsoft, Zoom or the relevant provider, and is a running cost outside the finance agreement. Check whether your chosen hardware even requires a paid room licence, since some lower-cost huddle room kits are designed to work without one for smaller, less formal spaces.

Is a shorter operating lease worth it for basic huddle room kit?

For a business equipping many smaller rooms, an operating lease can make sense simply for predictability, keeping monthly costs level and off the balance sheet as the fleet grows. For a smaller office with only one or two rooms and no plans to expand soon, the difference between lease types is less significant given the modest overall spend, and hire purchase can work out just as well.

How quickly can video conferencing finance be approved?

Most applications are approved within 24 hours, and video conferencing purchases under £30,000 are often approved the same day, provided the business has a clean credit history and the supplier's quote is straightforward to review. Larger orders, multi-site rollouts, or purchases bundled with other equipment on the same agreement can take a little longer, since the lender needs to review the full specification and how the purchase fits with what the business already has in place.

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Guides and resources

What Is Asset Finance? HP vs Leasing Operating vs Finance Lease Best Asset Finance Companies Close Brothers Review Lombard Review

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